If you’ve ever had to answer “what’s the latest attendee list?” by opening three spreadsheets and an email thread… you already know the problem.
Most event chaos isn’t caused by bad planning. It’s caused by information living in too many places: a form for registrations, a spreadsheet for attendees, a doc for agenda, a PDF for sponsors, a chat thread for updates.
Spreadsheet archeology is what happens when your event’s “source of truth” is scattered across tabs, exports, and inboxes.
This post is a fast walkthrough for creating your first Bewitt event. It pairs with a 1-minute video showing the creation flow end-to-end.
Before you start: decide 3 things (so setup stays fast)
You can create an event in minutes, but you’ll go faster if you answer these upfront:
- Is it public or private? (Public for discoverable/accessible events, private if you want access controlled.)
- What’s your registration entry point? (Open registration vs. join code/invite flow—depends on your event.)
- Do you need paid tickets now? (If yes, plan for payments setup. If not, start simple and add later.)
That’s it. You don’t need a 40-field form to get moving.
The 3-minute setup: create the event workspace
1) Create a new event
Start a new event and fill in the basics: name, dates, and the core event details people will look for (what it is, where it is, when it happens).
Bewitt’s goal here is practical: create the event workspace that everything else attaches to: registration, participant access, agenda, check-in, and reporting.
2) Choose your access and publication settings
Decide how people will find and join your event:
- Public if you want a public-facing event page and open discovery.
- Private if you want controlled access (for example via join codes and registration flows).
You can keep the event as a draft while you build, then publish when you’re ready.
3) Add branding (the quick version)
Make it look like your event (not a generic template): set your logo and colors, and make sure the visible event info reads clearly.
This matters more than people admit. When attendees trust the page, registration gets easier.
4) Create a first agenda skeleton
Don’t try to perfect the agenda on day one. Start with structure:
- Day 1 / Day 2 (if relevant)
- Registration / opening block
- Main sessions
- Breaks
- Closing
Even a rough agenda beats “we’ll send the PDF later.” Because now updates happen in one place.
5) Set up participant access (so attendees have one link)
Once registration is open, participants get access to the event-specific participant experience. That’s where they can find things like:
- agenda views (and agenda registration where enabled)
- custom pages and event info
- sponsor directory (if you enable it)
- feedback and engagement modules (if you enable them)
The practical win: you’re no longer stitching together “where’s the info?” messages across channels.
What the 1-minute video is showing (so you can follow along)
As you watch the video, you’ll see the core flow:
- create the event
- confirm the key settings (draft vs. published, access mode)
- land in the organizer workspace (dashboard + event settings)
Once that’s done, you have something you can build on without rebuilding your event in separate tools.
The fastest way to reduce event stress is to decide where the truth lives — before registrations start coming in.
After the 3 minutes: the next 3 setup moves that save you later
1) Decide what you want to collect at registration (and what you don’t)
Capture the fields you’ll actually use for planning and follow-up. Keep it human.
A simple starting point is usually:
- name + email
- organization (if relevant)
- role/type (attendee, speaker, sponsor, etc.)
2) Plan check-in early (so attendance is real)
Registrations are not attendance. If you want reliable numbers after the event, set up check-in and use the check-in codes/flows on the day.
3) Decide how you’ll collect feedback (while it’s still fresh)
Feedback works best when it’s part of the event experience, not a late email people ignore. If you plan to use feedback in Bewitt, set it up early so it’s ready when the sessions happen.
Want to try it now?
If you want to follow the same flow as the video, the simplest next step is to start an event.
If you’d rather walk through your current workflow (registration, agenda, check-in, feedback, payments, and reporting) and compare it with Bewitt, you can also request a demo or ask for a custom quote.
